QuickBooks Web Connector: Complete Guide (Open, Auto Run, Kill & Reopen)

QuickBooks Web Connector: Complete Guide (Open, Auto Run, Kill & Reopen)

1. What is QuickBooks Web Connector?

QuickBooks Web Connector (QBWC) is an application that allows external web applications to communicate with QuickBooks Desktop.

It acts as a bridge between QuickBooks Desktop and third-party applications such as Zaptiva.

Purpose

The Web Connector allows applications to:

  • Send data to QuickBooks

  • Receive data from QuickBooks

  • Sync records automatically

  • Schedule automated data transfers

Example

Using Web Connector, Zaptiva can export Purchase Orders to QuickBooks Desktop automatically.

2. How Web Connector Works

The communication happens through a .QWC file (QuickBooks Web Connector configuration file).

Basic Workflow

  1. User downloads the .QWC file from the application (e.g., Zaptiva).

  2. The file is opened in QuickBooks Web Connector.

  3. The application is added to the Web Connector list.

  4. Web Connector communicates with QuickBooks through SOAP web services.

  5. Data synchronization runs either:

    • Manually

    • Automatically through Auto Run

3. How to Open QuickBooks Web Connector

  1. Click on Window Start Search.

  2. Search for QuickBooks Web Connector.

  3. Click to open the application.

4. How to Add an Application in Web Connector

To add an application in QuickBooks Web Connector using a .QWC file, follow the steps-by-step instructions provided in the article below.
👉 Reference: How to Add an Application in QuickBooks Web Connector [https://support.zaptiva.com/portal/en/kb/articles/creating-a-connection-to-quickbooks-desktop]

5. Manual Sync Process

To manually sync data:

  1. Open QuickBooks Web Connector

  2. Check the checkbox next to the application name

  3. Click Update Selected

Web Connector will now start syncing data with QuickBooks.

6. Auto Run Functionality

The Auto Run feature allows Web Connector to run automatically at specific intervals without manual intervention.

How It Works

  • Each application has a Schedule (Auto Run time)

  • Web Connector automatically runs the integration after the specified interval.

Example

          Application
         Auto Run Time
            Zaptiva
      Every 10 minutes

This means Web Connector will attempt to sync data every 10 minutes automatically.


How to Enable Auto Run

  1. Open QuickBooks Web Connector

  2. Locate the application

  3. Enable the Auto Run checkbox

  4. Set the desired interval time

7. How to Kill QuickBooks Web Connector

  1. Press Ctrl + Shift + Esc or click on Windows Start Menu and search for Task Manager.

  2. Open Task Manager and right-click on it.

  3. After right-clicking click on the "End Task" option.

This will kill the Web Connector process.

8. How to Reopen Web Connector

After killing the process:

  1. Go to Windows Start Menu

  2. Search QuickBooks Web Connector

  3. Open the application again

Make sure:

  • QuickBooks Desktop is already open

  • The company file is loaded


     





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